QS support
Final accounts & disputes
Bring work, changes, certificates and payments into one reconciled position. See what is agreed, what remains disputed and what records support the next step.
We agree the scope and fee before work starts.
What you get
- A reconciled final-account schedule
- Agreed and disputed items separated clearly
- Evidence and next actions for negotiation or further advice
What to send
Order and amendments; applications, variations, certificates, deductions, payment records and key correspondence.
Include the project, contract and any approaching deadline.
More about this service and useful working sheets
A final account is assembled throughout the project.
When close-out begins with months of emails, inconsistent variation lists and unreconciled applications, negotiation starts from uncertainty. We first establish a reliable baseline and separate fact, valuation and contractual disagreement.
For a contested account that needs a wider review, explore QSEC claims and dispute support.
That gives management a clear view of the commercial range, the strongest items and the records that need attention before positions harden.
One schedule, supported from first order to final payment.
Contract sum
Order value, scope, clarifications, amendments and agreed adjustments established.
Measured work
Completed base work and remeasurement reconciled to the pricing document.
Change
Variations, compensation events, omissions and disputed instructions scheduled.
Time and cost
Delay, disruption and time-related items structured around cause and evidence.
Payments
Applications, certificates, pay-less notices, cash and retention reconciled.
Balance and issues
Agreed value, negotiation range and unresolved matters presented clearly.
Make agreement easier
- Final-account statement and evidence index
- Item-by-item difference schedule
- Priority and settlement range
- Commercial meeting preparation
- Written record of offers and agreements
Make the issue decision-ready
- Contract and jurisdiction check
- Chronology and issue matrix
- Quantum schedule and source references
- Correspondence and evidence bundle
- Coordination with legal or adjudication advisers
Separate the commercial disagreement from the noise around it.
We help define the issue, quantify the difference and organise the documents needed for negotiation or the next formal step.
What is agreed?
Lock down the common ground so effort is not wasted re-arguing it.
What is disputed?
State each issue and the opposing assessment in comparable terms.
What proves it?
Connect every material assertion and valuation to a source record.
What is the route?
Set the commercial strategy, authority and escalation timetable.
Commercial and quantum support, coordinated with legal advice where needed.
The Subbie QS is a quantity surveying service. We do not hold ourselves out as solicitors and do not provide reserved legal services. If a dispute requires legal advice, representation or specialist expert evidence, we help organise the commercial case and work with your appointed advisers.
Getting the account moving.
Can you take over a final account already in negotiation?
Yes. We first review the current submission, assessment, correspondence and evidence so the change in approach is deliberate and consistent with positions already taken.
What if the records are incomplete?
We identify the gaps, search the available project records and grade items by evidential strength. The submission remains accurate about what can and cannot be demonstrated.
Do you work on adjudications?
We can support quantum, chronology, document control and evidence preparation. The exact team depends on the issue and may include a solicitor, adjudicator nominating body requirements, delay expert or other specialist.
Can you negotiate directly with the main contractor?
Yes, where included in the agreed scope and supported by clear settlement authority from your business.
Turn the account into a clear commercial decision.
Bring construction final accounts to a clear decision
First, we reconcile the order, applications, certificates, variations and payments. Next, we separate agreed items from evidence-dependent and disputed items. Then, management can set priorities and negotiation authority using a realistic range. This keeps effort focused on the material differences and the records that can change the outcome.
The construction final accounts service works best when it connects to the wider job records. You can review a final-account example or discuss close-out support for the next practical step.
Use The Working Sheet For This Task
Reconcile submitted, assessed and agreed values, with evidence and a next action for each open item.
Download the Final Account Tracker (Excel)
Each Excel link takes you to the matching sheet preview. Enter your work email to download, replace the example entries and start using the file on your job. Marketing is optional.